Privacy Policy

1. Introduction

Ingenious AI Studio ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our meeting transcription service.

2. Information We Collect

2.1 Account Information

When you create an account, we collect:

• Email address
• Name (if provided)
• Authentication credentials

2.2 Meeting Data

When you use our service to record meetings, we collect:

• Meeting URLs and metadata
• Audio recordings of meetings
• Transcripts generated from recordings
• Speaker identification data
• Meeting duration and timestamps

2.3 Calendar Data

If you connect your calendar, we access:

• Calendar event titles and times
• Meeting links from calendar events
• Attendee information (email addresses)

We only read calendar data; we never modify or delete your calendar events.

2.4 Uploaded Content

When you upload audio files for transcription, we process and store:

• Audio files you upload
• Generated transcripts
• File metadata (name, size, format)

3. How We Use Your Information

We use the collected information to:

• Provide and maintain our transcription service
• Process and store your meeting recordings and transcripts
• Automatically join meetings when calendar integration is enabled
• Improve our transcription accuracy and service quality
• Send service-related communications
• Respond to your inquiries and support requests
• Comply with legal obligations

4. Data Storage and Security

We implement industry-standard security measures to protect your data:

• Data is encrypted in transit using TLS/SSL
• Data is encrypted at rest using AES-256 encryption
• Access to data is restricted to authorized personnel only
• Regular security audits and monitoring

Your data is stored on secure cloud infrastructure provided by Google Cloud Platform and Firebase.

5. Data Retention

We retain your data as follows:

• Account data: Retained until you delete your account
• Transcripts: Retained until you delete them or your account
• Audio recordings: Temporarily stored during processing, then deleted within 24 hours
• Calendar connections: Retained until you disconnect or delete your account

6. Third-Party Services

We use the following third-party services to provide our functionality:

• MeetingBaas: For meeting bot services and recording
• Firebase/Google Cloud: For authentication, database, and storage
• AssemblyAI/Gladia: For speech-to-text transcription
• Vercel: For application hosting

Each third-party service has its own privacy policy governing their use of your data.

7. Your Rights

You have the right to:

• Access: Request a copy of your personal data
• Correction: Request correction of inaccurate data
• Deletion: Request deletion of your data and account
• Export: Export your transcripts in standard formats
• Withdraw consent: Disconnect calendar integrations at any time

To exercise these rights, please contact us at privacy@ingenious.dk.

8. Cookies and Tracking

We use essential cookies for:

• Authentication and session management
• Security and fraud prevention
• Remembering your preferences

We do not use third-party tracking cookies or sell your data to advertisers.

9. Children's Privacy

Our service is not intended for children under 16 years of age. We do not knowingly collect personal information from children under 16.

10. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date.

11. Contact Us

If you have questions about this Privacy Policy, please contact us at:

Email: privacy@ingenious.dk
Address: Ingenious AI Studio, Copenhagen, Denmark